Metadata | |
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Newsletter | 20021119 |
Sprache | deutsch |
Version | 1.0 |
Veröffentlicht von | NEWSLETTER\administrator |
Veröffentlichungsdatum | 05.10.2006 17:30:10 |
· | The vendor market is undergoing a consolidation phase. This development has special impact for those who already installed electronic archives which are now no longer available or supported. On the other hand there is no reason to panic: thinking in decades and centuries of availability requires strategies for “constant” or “continuous” migration. Companies will always raise and fall over the years. Migration strategies should be independent from these natural cycles. | |
· | The shake out already hit document management and electronic archival suppliers. The next wave of consolidation will hit the vendors of content management and portal solutions. There are too many product offers on the market place. But good ideas and innovative products will survive if they are absorbed by larger companies who can provide more stability. | |
· | To provide archival software is “to do the splits” Customers always ask for the latest technologies and newest features. On the other hand they want from archiving and records management solutions that they keep their information available for years, decades and centuries. To serve both demands is nearly impossible for smaller sized software companies. They have not enough resources to do both, deliver latest functionality and providing stable solutions for long-term information storage. Archival and records management solutions should stick to the basic requirements. |
· | Standards on different levels for different purposes Without standards and interchange formats there will be no document interchange. Without pre-defined structures and defined meta-data there will be no long-term accessibility and no cross-over usage of information. | |
· | Standards are developing, changing and disappearing Although standards can provide more safety for investments and information availability, they are no final lifeline. Migration has to implemented as a regular, continuous process. Standards help to make migration easier. | |
· | Standards must be auditable General standards like document formats and interfaces are normally specified in detail and easy to test for compliance. Complex standards are often restricted to a functional description. Important standards for electronic archival and records management like MoReq Model Requirements or ISO 15489 Records Management have to be enhanced with auditable compliance criteria to enable vendors to deliver compatible solutions and to enable users to test on compliance. |
· | Redundancy in product development Every supplier creates his products individually and independently. This leads to a lack of standardised, multipliable solutions. “Re-inventing the wheel” costs too much resources, money and time, and endangers standardisation and the implementation of standards. | |
· | Redundancy in information Uncontrolled renditions, copies and re-use lead to a mountain of information where the original content often gets lost. New techniques are necessary to identify original content and protect it against unlawful use and re-use. | |
· | Redundancy costs resources Archivists and records managers will spent a lot of their future working time on sorting out, which information is valid to be saved for future generations. Intelligent software tools are needed to support and partially automate these processes. |
· | more and effective co-ordination is necessary, | |
· | redundancy has to be avoided, | |
· | initiatives like DLM have to be transformed into sustainable networks, | |
· | criteria for auditing standards to improve compatible solutions have to defined, | |
· | initiatives like “E-Government”, “Open Access to Public Archives” and other related topics, beginning to overlap more and more, have to be harmonised. The co-ordination body for this task could be the initiated European DLM-network of excellence. |
· | co-operates with the public sector not project-by-project but in a continuous process on the European level, | |
· | delivers standardised, affordable, easy to adopt, install and run solutions, | |
· | takes the term “long-term availability” seriously, and provides strategies and tools to meet the challenge of the DLM community, | |
· | undertakes own efforts to avoid incompatible, individual solutions on the European, national and local level. |
· | to move the traditional archivists from the end of the information chain upwards, | |
· | to become the information manager and | |
· | to get control over the complete document lifecycle. |
· | create more awareness about the value of information and the value of archives and to | |
· | co-ordinate joint efforts more efficiently to avoid the evolving “Digital Gap”. |
· | Electronic Archives are the memory of the information society. | |
· | Information has a value of its own only if the information is used. |
· | Document Lifecycle Management is just in the beginning. |